Administration of Training Programs

Administration of Training Programs

Functions of Training Administration

Maintain the training plan detailing courses, course dates, trainers, guest speakers and venues.

Ensure information on training courses run by the department is current and accurate and changes are reflected in appropriate documentation.

Maintain accurate records of applications for training courses.

Provide administrative support from courses including preparation of class lists, course files, issue joining instructions, book meals and accommodation, prepare and update course exams, preparation of course certificates and providing trainers with relevant information, via the designated Training Administration System.

Ensure diversity information for both course applications and course delivery is accurately recorded.

Maintain personal training records by prompt inputting of training received to the designated recording system.

Act as a point of contact for matters relative to the administration of the designated training activity.

Act, as required, in the absence of Administration Supervisor.

Represent the Department at meetings and take minutes as necessary.

Provide general administrative support, i.e. photocopying, laminating, Faxes.

Maintain stationery supplies and order as necessary (Receipt Books) etc.

Progress external training applications ensuring an accurate record of requests and allocations is maintained.

As administrator of the training function, the T & D officer must do all the things like planning, organizing, directing and controlling the ongoing function. A successful training administrator will have the following skills;

Counseling skill

Career development skill

High standard office skill

Delegation skill

Negotiation skill

Presentation skill

Cost benefit analysis skill

An effective training program administrator should follow these steps:

Define the organizational objectives.

Determine the needs of the training program.

Define training goals.

Develop training methods.

Decide whom to train.

Decide who should do the training.

Administer the training.

Evaluate the training program.

Following these steps will help an administrator develop an effective training program to ensure that the firm keeps qualified employees who are productive, happy workers.